Campus Moves

Contract # ITB21EE-119

Publicly solicited contract for office, library and laboratory move services

Effective: 11/2/2020 – 11/01/2024 with 2 optional 1 year renewals
Commodity Code: 78101804 Relocation services (GL Account Code: 719400 Moving Contractor)

Instructions:

• Contact one of the vendors below for a written quote
  • Facilities Services can provide some moving services.  To request an estimate use a Facilities Services Work Order

• If the quote is higher than $5,000, multiple quotes are required. Contact at least two additional vendors for a quote
  • All quotes are required to show (on company letterhead) the following information:
    • Move Start and Completion Dates (and times)
    • Mover on-site supervisor contact name & cell phone number
    • UF on-site representative contact name & cell phone number
    • Hourly rates showing:
      • Supervisor hours and rates
      • Labor per person hours and rates
    • Transportation costs
    • Scope of Work – detail the work required to complete the move; include any special instructions
      • NOTE: UF departments, manufacturers and distributors sometimes require special handling of equipment or furniture so ensure that guarantees, warranties, maintenance agreements or other special requirements will not be affected by move.
    • List of supplies required (including cost = list plus discount or = list minus discount)
    • Specialized equipment (including cost = list plus discount or = list minus discount)
    • Payment method (some vendors have additional discount on early payment or PCard payment)

• Create a requisition in myuf Marketplace using the Standard Service Request Form
  • Include “Per Bid ITB21EE-119” in the external notes on the requisition
  • Use Commodity Code 78101804 and GL Account Code 719400
  • Back-up quotes attached to Internal Notes
  • Chosen vendor quote attached to External Notes

• NOTE: if chosen vendor is more expensive than the other quoted vendors then give a brief explanation why they were chosen in the Internal Notes
• FINAL INVOICE TO CONTAIN SAME INFORMATION AS ORIGINAL OR REVISED QUOTE(S).

Questions?

All questions concerning this contract should be directed to UF Procurement at procurement@ufl.edu or (352) 294-1153.

last revised 1/29/24