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Procurement Cards (PCards)
News & Information
VOUCHERS IN ERROR
3/15/2023 – There a many PCard Vouchers in error which need immediate attention. To assist you in determining if your department has vouchers in error, use this link PCard Vouchers in error – 3/1/23
For information on how to correct vouchers in error see the Correcting Voucher Budget Errors Simulation | PDF guides
PAST DUE CHARGES
3/16/2023 – There are a large number of past due PCard charges which need immediate attention. To assist with identifying past-due charges for your business unit, use this link Past-due-2023-03-16 to find a spreadsheet of all past due charges as of 3/16/23. Questions should be sent to pcard@ufl.edu. Thank you in advance for getting these charges approved timely.
PCard
The University of Florida Procurement Card (PCard) is a corporate credit card issued by Bank of America. Just like a regular credit card, it’s fast and easy; no waiting for a purchase order and vendors are paid quickly.
PCards are designed for UF staff, faculty, graduate assistants, and OPS employees who make purchases or travel for official University business. PCards are only issued to individuals whose dean, director, or department head authorizes the requests.
All PCard purchases must have a clear business purpose and be permitted by the funding source. The PCard may only be used for purchases that are reasonable and for appropriate goods or services necessary to accomplish the mission of the University.
To apply for a PCard:
- Complete the PCard online training courses with passing scores
- Complete a Cardholder Agreement
- Complete a PCard Application and have it approved by your Dean, Director, or Department Chair.
- Send the signed PCard Application and Cardholder Agreement to the PCard Team at pcard@ufl.edu
All PCard transactions are subject to review by the PCard Team.
In the case of PCard use, it is extremely important the University maintain a positive reputation for being a good steward of all moneys. It is equally important that sound fiscal processes be in place to ensure the appropriateness of PCard use.
Please be sure your department has the budget available before making any charges. For instructions on how to check your budget see the KK Budget Inquiry Instruction Guides on the myUFL Toolkits section of Human Resource Services’ web site.
Use the Alphabetical Index link to find more information about the PCard program, policies and procedures, and appropriate use.