Procurement Cards (PCards)
News and Information
Beginning 7/2/2020 supporting documentation for PCard transactions will be added via OnBase. See the Attaching Documentation to PCard Transactions Via OnBase Instruction Guide for detailed information. The Guide can be found on Training and Organizational Development’s Procurement Toolkit for PCard, and via the Instruction Guides page of the PCard Alphabetical Index.
Set up mobile alerts for your PCard. See the BOA – Commercial Card Alerts flyer for information about the types of alerts and how to set them up. Please note alerts will come from Bank of America/Merrill Lynch, not the PCard Team. 12/17/18
Verification IDs are zero followed by the cardholder’s UFID, i.e. 087654321. IDs are needed to retrieve PIN numbers from the Bank of America PIN check website, www.bofaml.com/globalcardaccess. 3/8/16
The University of Florida Procurement Card (PCard) is a corporate credit card issued by Bank of America. Just like a regular credit card, it’s fast and easy; no waiting for a purchase order and vendors are paid quickly.
PCards are designed for UF staff, faculty, graduate assistants, and OPS employees who make purchases or travel for official University business. PCards are only issued to individuals whose dean, director, or department head authorizes the requests.
All PCard purchases must have a clear business purpose and be permitted by the funding source. The PCard may only be used for purchases that are reasonable and for appropriate goods or services necessary to accomplish the mission of the University.
To apply for a PCard:
- Complete the PCard online training courses with passing scores
- Complete a Cardholder Agreement
- Complete a PCard Application and have it approved by your Dean, Director, or Department Chair.
- Send the signed PCard Application and Cardholder Agreement to the PCard Team at email@example.com or fax to 352-392-8837.
All PCard transactions are subject to review by the PCard Team.
In the case of PCard use, it is extremely important the University maintain a positive reputation for being a good steward of all moneys. It is equally important that sound fiscal processes be in place to ensure the appropriateness of PCard use.
Please be sure your department has the budget available before making any charges. For instructions on how to check your budget see the KK Budget Inquiry Instruction Guides on the myUFL Toolkits section of Human Resource Services’ web site.
Use the Alphabetical Index link to find more information about the PCard program, policies and procedures, and appropriate use.