Procurement Cards (PCards)
News and Information
Best Buy has changed how they are handling our tax-exempt status. There is no longer one blanket exemption covering all UF cardholders.
Cardholders must register by creating a new My Best Buy account, or by adding it to their existing account. Cardholders will need to upload an electronic image of the Tax Exempt Certificate – Sales Tax Exemption Certificate.
Below are the instructions provided by Best Buy. Please contact Jason Forms Jason.Forms@bestbuy.com with any questions.
Set up mobile alerts for your PCard. See the BOA – Commercial Card Alerts flyer for information about the types of alerts and how to set them up. Please note alerts will come from Bank of America/Merrill Lynch, not the PCard Team. 12/17/18
Verification IDs are zero followed by the cardholder’s UFID, i.e. 087654321. IDs are needed to retrieve PIN numbers from the Bank of American PIN check website, www.bofaml.com/globalcardaccess. 3/8/16
The University of Florida Procurement Card (PCard) is a corporate credit card issued by Bank of America. Just like a regular credit card, it’s fast and easy; no waiting for a purchase order and vendors are paid quickly.
PCards are designed for UF staff, faculty, graduate assistants, and OPS employees who make purchases or travel for official University business. PCards are only issued to individuals whose dean, director, or department head authorizes the requests.
All PCard purchases must have a clear business purpose and be permitted by the funding source. The PCard may only be used for purchases that are reasonable and for appropriate goods or services necessary to accomplish the mission of the University.
To apply for a PCard:
- Complete the PCard online training courses with passing scores
- Complete a Cardholder Agreement
- Complete a PCard Application and have it approved by your Dean, Director, or Department Chair.
- Send the signed PCard Application and Cardholder Agreement to the PCard Team at email@example.com or fax to 352-392-8837.
All PCard transactions are subject to review by the PCard Team.
In the case of PCard use, it is extremely important the University maintain a positive reputation for being a good steward of all moneys. It is equally important that sound fiscal processes be in place to ensure the appropriateness of PCard use.
Please be sure your department has the budget available before making any charges. For instructions on how to check your budget see the KK Budget Inquiry Instruction Guides on the myUFL Toolkits section of Human Resource Services’ web site.
Use the Alphabetical Index link to find more information about the PCard program, policies and procedures, and appropriate use.
To make purchases in myUF Market using your PCard, your card number must be added to your myUF Market profile. First you must, log into myUF Market and create your myUF Market Profile, then complete the myUF Market PCard Access Form to submit a request to have your card information added to your profile.