UF Procurement welcomes vendors interested in doing business with the University. We desire to maintain an open, competitive, and friendly atmosphere in order to foster a mutually beneficial relationship with our vendors.
VENDORS, PLEASE NOTE: Due to the current workload, we ask that you call in advance for an appointment. Thank you for your consideration.
Vendors should note that UF Procurement follows all mandates in accordance with Florida Statutes, Board of Trustees and University of Florida Regulations. We subscribe and adhere to the Code of Ethics of the National Association of Educational Procurement. We foster fair, ethical and legal trade practices at all times.
To this end, we request that all vendors honor the established rules and regulations in order to conduct business with the University of Florida.
No merchandise may be shipped nor any service performed without a Purchase Order or Procurement Card (card) number. Telephone orders require a purchase order unless the University’s Procurement Card is being used.
No CODs will be accepted.
Please be aware there are active fraudulent attempts to place purchase orders and request for quotations that supposedly to originate from the University of Florida. While the university cannot prevent this illegal activity, we are actively working with law enforcement to investigate these fraudulent attempts.
Here are common traits or themes in these fraudulent attempts that may assist identifying fraudulent requests:
- The email message is poorly written, with misspellings and awkward sentence structure
- The sender’s email address or website link are not authentic to the University of Florida
- The message may request shipment of products to a non-University of Florida address
- The message may include an attachment that is designed to look like a purchase order, may include a logo or other graphic, and a signature that may look legitimate
Procurement Services at the University of Florida appreciates the very important role our suppliers play in providing goods and services to our faculty and staff in support of their academic, research, and patient care endeavors.
If your company has been contacted, please use the Internet Crime Complaint Center to file a complaint.
Submissions to this site are monitored by the appropriate Federal Agencies for on-line scams
If your company has shipped an order based on a fraudulent PO issued under the UF name and are facing a financial loss, please also contact your local Law Enforcement agency and you may inform them of our case numbers (UFPD12OFF606, UFPD13OFF562, & FDLE GA-11-0042).
All vendors, Domestic Consultants, Research Participants and individuals who are not UF employees performing services are required to supply the following information, Domestic Companies, non-affiliated individuals, government agencies, educational facilities, associations, organizations, etc. providing goods or performing services are required to supply the following three forms available on the Disbursements Website:
- Vendor Application (Required)
- Consulting and Professional Services Worksheet (Now Vendor Tax Information Form) (Required)
- Electronic Payment Authorization (If EFT payment is desired)
Please make sure you have all required paperwork prior to sending a new vendor request to firstname.lastname@example.org. The vendor will not be added until all required paperwork is completed and received.
All vendors conducting business on University of Florida property must be properly insured. The list provided here contains all vendors that currently meet the insurance requirements. This information is updated on a weekly basis so if the vendor you chose is not represented here please contact the vendor and have them provide updated proof of insurance to the Procurement Department. Send an email to email@example.com for any assistance.
Vendors with Valid Insurance
Updated as of: 3/21/2019
PLEASE NOTE: This list only contains vendors with updated and additionally insured General Liability and Auto Liability, as well as updated Worker’s Comp insurance.
Vendor shall carry Worker’s Compensation Insurance as required by Chapter 440, Florida Statutes. If the vendor is exempt from carrying Worker’s Compensation, please provide the exemption certificate. During the term of this contract, vendor shall carry at a minimum the following: Commercial General Liability Insurance with liability limits of at least $500,000 per occurrence for bodily injury, death and property damage and shall protect it from claims which may arise whether such claims may arise out of the operations of the vendor or by anyone directly or indirectly employed by the vendor. Automobile Liability Insurance on all vehicles used to carry out the contract against bodily injury and property damage in the amount of at least $500,000 per occurrence. Builder’s Risk Insurance at replacement cost if indicated by the nature of the contract.
Aviation Insurance Requirements
If you are contracting with an aviation company to hire their planes or helicopters and pilots, please provide their airation insurance certificate and copies of the front and back of their pilot’s licenses.
Marine Insurance Requirements
If you are contracting with a marine vehicle company (boat, airboat, etc), please provide their marine insurance which covers the boat/ vehicles you are contracting and the marine pilot or captains license.
Please note that the University of Florida must be named “additional insured” on the automobile and general liability policies. Also, the Certificate Holder should be: University of Florida Board of Trustees, Procurement Services, PO Box 115250, Gainesville, FL 32611 .
Although it is not required by Procurement, Vendors who desire to meet with Procurement to discuss their company or products are encouraged to make an appointment to meet with the appropriate Procurement Agent. Appointment hours are between 8:00 AM to Noon and 1:00 PM to 4:30 PM, Monday through Friday. Cold calls are not encouraged.
Please review this specific 2017 Vendor Resource Guide listing to assist you in effectively engaging University of Florida departments and academic units.
Please remember that all vendor visits to departments and academic units are by appointment only. Appointments are made during normal business hours (Monday through Friday, 8am to 5pm). Be prepared to discuss your company’s qualifications, capabilities, references, products and/or services, price, and delivery.
Any vendor that attempts to scam any University of Florida department or employee will be reported to Procurement and appropriate actions will be taken to prohibit the vendor from conducting business on our campus. Note: Florida Statutes 570.545 states that when unsolicited goods are delivered, the person is not obligated to return the goods to the sender or make payment to the vendor. The law also states that unsolicited goods shall be deemed a gift and recipient may use or dispose of them in any manner without obligation to the sender.