Lodging
Important Reminder for PCard Holders Booking Lodging for Others:
When using your PCard to book a hotel for someone else, most hotels require a Prepayment Authorization form since the traveler is not the cardholder. After completing the reservation in UF GO, the PCard holder should contact the hotel directly to complete any required payment authorization forms. If this step is not completed before the trip, the traveler may have to use their own form of payment to pay for their hotel stay.
Tax Exempt status
UF GO does not automatically share Tax Exemption status with lodging establishments. Travelers may need to provide UF’s Certification of Exemption to the hotel. The University of Florida is not liable for payment of State of Florida sales tax. Establishments outside of Florida or internationally, are not required to honor UF’s Tax Exempt Status. In these situations, the traveler can be reimbursed for the taxes they’ve paid.
Comparing Rates in the Booking Tool to other travel websites
Please note that while most commercial travel websites typically display the lowest nightly rate for hotel bookings, the UF GO Booking Tool displays the highest nightly rate for the selected stay.
If you compare rates between UF GO and external travel booking platforms, be sure to carefully review the rate details on all websites. Compare the total cost of the stay, including all applicable taxes and fees. This will ensure you are making an accurate and concise cost comparison.
UF GO Discounted Rates
Different Room Options and Rates are listed in the UF GO Booking Tool. Please review the Rules and cancellation policy or call the hotel directly to confirm the requirements for a special rate.
| AAA/CAA, Government, or Military | The Government rate often refers to the Federal Government. Identification is usually required upon check-in at the hotel. Please contact the hotel to confirm what documentation is needed for rate. |
| UF Rate | UF negotiated rate. Might display department name such as UFL CLAS, Univ Athletic Assn, or UFL Levin College. Review the Rules and cancellation policy to confirm requirements for the rate as most require a University of Florida Company ID. |
| BCD | World Travel Services discount allowable to all UF travelers |
| Member Rate | Must be a member of the Loyalty program for the hotel chain (Marriot Bonvoy, Hilton Honors). Please ensure your Loyalty Rewards Program is set up in your UF GO profile and the Member Rate is being selected at booking. |
| Regular Rate | Available to everyone |
General Services Administration (GSA) Lodging and Per Diem Rates
Whenever possible, lodging rates should not exceed the GSA rates. The GSA Rate will not be displayed in the UF GO Booking Tool at the time of booking. If you would like to confirm the rate of a certain location, please use the links below.
In the example below the Maximum Lodging Rate for Tirana, Albania is $208 per night. The Meals and Incidental Expense (M &IE) Rate is $112.
Each M & IE rate listed is broken down into amounts for breakfast, lunch, dinner and incidentals. To see the breakdown for each rate visit Appendix B of the U.S. Department of State’s webpage.
These rates are loaded into UF GO’s Travel Allowance tool which is used to calculate the amount the traveler receives as reimbursement for meals and incidentals. The Travel Allowance also shows the difference between the nightly Maximum Lodging Rate and the nightly rate paid. If the amount paid is more than the allowable maximum nightly lodging rate, a comment should be entered to explain the discrepancy.
Accessibility and Accommodations
If assistance or accommodations are needed and the option is not available in the UF GO Booking Tool, please contact WTS as they can work directly with the hotel to communicate any additional services.
Travelers requiring specific accommodations that are not available through the UF GO Booking Tool are advised to contact World Travel Service directly. WTS will coordinate with the hotel on the traveler’s behalf to ensure that any necessary services or accommodations are arranged in advance of their stay.
Considering a change to your lodging reservation?
Check the hotel cancellation policy to ensure you are changing or cancelling within the cancellation period to avoid fees or penalties. Cancellations can be made in UF GO, or by contacting World Travel Service.