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Procurement Tip of the Month – Contracts for Services, new myUF Marketplace look and Elmore Open House

Contracts for Services When hiring a service provider, rather than accepting their contract, insert their scope of work into the UF’s Contract For Services template (found on the Procurement Website under Forms).  Using UF’s contract will expedite Procurement approval, as the built in terms and conditions comply with UF regulation, policy and Florida Statute. For […]

Procurement Tip of the Month – New Screens in November 2021 and Elmore Open House

myUF Marketplace will have a new look and feel in November with new screens for shopping, carts, requisitions, purchase orders and invoices.  Would you like to see the new look now?  Shoppers, Requestors and Financial Approvers can request the “toggle” option, allowing users to toggle back and forth between the current and new look.  To […]

Procurement Tip of the Month – Best Practices for Creating New Fiscal Year Requisitions

Annual Services Requisitions (e.g. Equipment Maintenance) Use Services Request Form For equipment maintenance, include equipment make/model and Asset ID Number (if applicable) in the Description, along with the location of the equipment to be covered Attach a copy of the service agreement, contract, quote, etc. Use the instruction guide, Shopping Using a Form for Service, […]

Procurement Tip of the Month – Procurement and PCard Year-End Dates

CRITICAL YEAR-END DATES  June 18, 2021 Last day to submit a requisition using FY21 appropriated funds. This applies to fund codes 101-109, 111-113, 121-122, 126, 132, 191, 196, 221 and 222. Last day to submit a change request on appropriated funds. June 23, 2021 Last day to approve PCard Transactions to ensure payment from FY21 […]

Procurement Tip of the Month – When to use the Agreement Intake Form

When to use the Agreement Intake Form: Use the Agreement Intake Form (AIF) when an agreement or contract needs Procurement’s review/signature and a Requisition would not be appropriate. The Agreement Intake Form is used in lieu of emailing the agreement or contract to Procurement. A requisition would not be appropriate when: The event/service/item will be […]

Procurement Tip of the Month – Procurement Resources

Procurement’s UF Departments Webpage: Visit our UF Departments webpage for FAQs, how to purchase from various suppliers, quote levels, and much more.   Procurement’s Staff webpage: Visit our Procurement Staff webpage for contact information for our staff. You will also find a list of Commodity Codes that will help determine which Procurement Buying Team to […]

Procurement Tip of the Month – Important Holiday Reminders

Procurement Services (including Pcard) will be closed December 24, 2020 through January 1, 2021.   Pcard transactions will load during the holiday break and may be processed as needed.   Requestors can assign a substitute requestor to receive assigned carts from shoppers during an absence. For help with assigning a substitute requestor, see the Temporary […]

Procurement Services (including PCard) will be closed December 24, 2020 – January 1, 2021

Because of the above closure dates, Purchase Requisitions and Change Requests needing approval by December 31, 2020 should be submitted in myUF Marketplace no later than December 15, 2020 to allow sufficient time for review.  Please pay particular attention to grants ending with the calendar year and orders at $75,000 and above.

Procurement Tip of the Month – Agreement Intake Form vs. Requisition

When to use the Agreement Intake Form instead of a requisition: Use the Agreement Intake Form (AIF) when an agreement or contract needs Procurement’s review/signature and a Requisition would not be appropriate.   A requisition would not be appropriate when: The event/service/item will be paid for using a PCard. The agreement or contract is to […]

COVID-19 How do I get sanitizing and protective supplies for my department?

To obtain sanitizing and protective supplies for your department, use this list to view items UF has provided, and how to find and purchase gloves, face masks, wipes and hand sanitizer, and cleaning supplies for your department with myUF Marketplace and a selection of vendors available.