UF GO Forms

Listed below are all the forms that may be needed in connection with UF GO processing travel, PCard transactions, general reimbursement, etc.  If questions arise regarding the use of one of the forms below, contact us here. 

Approver and Delegate Forms 

• Financial Approver (COA) Form – This form is provided to establish Primary and Secondary Financial Approvers in UF GO.  These approvers are also known as the Cost Object Approver (COA) for their respective department IDs. When completing the form, ensure that both the Primary and Secondary approvers are listed. 

• Delegate Request Form – This form is required to establish Delegates for Users in UF GO. To establish Delegate Approvers, review the UF GO Delegate Approvers form. Send the completed form to the UF GO team via the Contact Form 

• Delegate Approver Request Form - This form is required to establish Delegates for Approvers in UF GO.  A Delegate Approver can Approve on behalf of the Primary Approver, Secondary Approver, Manger/Supervisor Approver or an Ad hoc Approver, by “acting as” the approver in UF GO.  Act as a Delegate Approver guide

Travel Forms 

• Acknowledgement of Compliance with Regulations Form – Contains information regarding travel to Cuba for UF employees. 
• AVIS Global Electronic Billing Terms of Agreement – Complete this form to establish an AVIS/Budget Billing Account if you have the need to rent vehicles for other travelers but charge the rental costs to a UF PCard. Submit the completed form to Raylene Clegg, Account Services Representative at floridahelp@avisbudget.com or call for additional information at (800-525-7521). 

• Booking Tool Exemption Form 

• Enterprise Direct Billing Account Request – Complete this form to establish an Enterprise/National Billing Account if you have the need to rent vehicles for other travelers but charge the rental costs to a UF PCard. Submit the completed form to Jodi Rivera at jodi.l.rivera@ehi.com 

• Fly America Act Exception Form – Contains information about the Fly America Act, including exceptions, and used when requesting to fly on a non-US air flag carrier. 

• UF Export Control Compliance Program Guidelines – Guide to UF’s adherence to export licensing requirements. 

• Vendor Agreement for Purchase of Travel Services   

PCard Forms 

• Electronic PCard Application is accessible via myUFL. Instruction guides are available in the UF GO Expense Toolkit. 

• PCard Requisition Form (.pdf file)
  To improve internal departmental controls the University’s Office of Internal Audit recommends use of a PCard requisition form. Departments are encouraged to incorporate this form into their PCard processes.  

Other Forms 

• Alternate Check Delivery Form – For check that are sent to an alternate address or held for pickup in Elmore Hall. 

• Expense Refund Form – Expense refunds are reimbursements (including reimbursements from employees), rebates, and other moneys returned from a vendor. 

• UF Sales Tax Exemption Certificate – Print and provide to vendors who participate in tax exemption.