Contracts for Services When hiring a service provider, rather than accepting their contract, insert their scope of work into the UF’s Contract For Services template (found on the Procurement Website under Forms). Using UF’s contract will expedite Procurement approval, as the built in terms and conditions comply with UF regulation, policy and Florida Statute. For […]
myUF Marketplace will have a new look and feel in November with new screens for shopping, carts, requisitions, purchase orders and invoices. Would you like to see the new look now? Shoppers, Requestors and Financial Approvers can request the “toggle” option, allowing users to toggle back and forth between the current and new look. To […]
Read More… from Procurement Tip of the Month – New Screens in November 2021 and Elmore Open House
Annual Services Requisitions (e.g. Equipment Maintenance) Use Services Request Form For equipment maintenance, include equipment make/model and Asset ID Number (if applicable) in the Description, along with the location of the equipment to be covered Attach a copy of the service agreement, contract, quote, etc. Use the instruction guide, Shopping Using a Form for Service, […]
CRITICAL YEAR-END DATES June 18, 2021 Last day to submit a requisition using FY21 appropriated funds. This applies to fund codes 101-109, 111-113, 121-122, 126, 132, 191, 196, 221 and 222. Last day to submit a change request on appropriated funds. June 23, 2021 Last day to approve PCard Transactions to ensure payment from FY21 […]
Read More… from Procurement Tip of the Month – Procurement and PCard Year-End Dates
When to use the Agreement Intake Form: Use the Agreement Intake Form (AIF) when an agreement or contract needs Procurement’s review/signature and a Requisition would not be appropriate. The Agreement Intake Form is used in lieu of emailing the agreement or contract to Procurement. A requisition would not be appropriate when: The event/service/item will be […]
Read More… from Procurement Tip of the Month – When to use the Agreement Intake Form
Procurement’s UF Departments Webpage: Visit our UF Departments webpage for FAQs, how to purchase from various suppliers, quote levels, and much more. Procurement’s Staff webpage: Visit our Procurement Staff webpage for contact information for our staff. You will also find a list of Commodity Codes that will help determine which Procurement Buying Team to contact […]
Read More… from Procurement Tip of the Month – Procurement Resources
Procurement Services (including Pcard) will be closed December 24, 2020 through January 1, 2021. Pcard transactions will load during the holiday break and may be processed as needed. Requestors can assign a substitute requestor to receive assigned carts from shoppers during an absence. For help with assigning a substitute requestor, see the Temporary […]
Read More… from Procurement Tip of the Month – Important Holiday Reminders
Because of the above closure dates, Purchase Requisitions and Change Requests needing approval by December 31, 2020 should be submitted in myUF Marketplace no later than December 15, 2020 to allow sufficient time for review. Please pay particular attention to grants ending with the calendar year and orders at $75,000 and above. […]
When to use the Agreement Intake Form instead of a requisition: Use the Agreement Intake Form (AIF) when an agreement or contract needs Procurement’s review/signature and a Requisition would not be appropriate. A requisition would not be appropriate when: The event/service/item will be paid for using a PCard. The agreement or contract is to […]
Read More… from Procurement Tip of the Month – Agreement Intake Form vs. Requisition
COVID19 has created challenging times, so UF is relaxing normal protocols regarding where orders can be shipped. Because UF is still required to be good stewards of the funds spent, all purchases still require a business purpose. If you are working from home you can have items shipped to UF Facilities Services Central Stores for pick […]