News 
Procurement Tip of the Month – Recent Account Code Changes
Recent Account Code Changes: There has been a recent change in Account Codes for rentals and leases. Please see the UFACC released on July 3, 2019: https://lists.ufl.edu/cgi-bin/wa?A2=ind1907&L=UFACC-L&P=1742 Contact General Accounting and Financial Reporting at gahelp@ad.ufl.edu with any questions. Available Procurement Training: Procurement 101 (UF_PRO305_ILT) – Learn more about Procurement policies, regulations and statutes. The […]
Procurement Tip of the Month – Best Practices for Creating New Fiscal Year Requisitions
Annual Services Requisitions Use Service Request Form For equipment maintenance, include equipment make/model and Asset ID Number (if applicable) in the Description, along with the Location of the equipment to be covered Attach a copy of the service agreement, contract, quote, etc. Amount Only Requisitions Use Amount Only Request for Goods (Blanket) Form Add at […]
PO Reconciliation process to run Thursday 6/6/2019
The Purchase Order Reconciliation process will run on Thursday, June 6, 2019 in the afternoon. The process will complete POs in myUFL/PeopleSoft if the PO has not been used in change requests or vouchers since 11/25/2018. Requests to keep POs on the list open should be submitted by noon on Thursday, June 6, 2019 to […]
Procurement Tip of the Month – Critical Year-End Dates
June 6, 2019 PO Reconciliation Process will run. For a list of POs that will be affected and additional information on the PO Reconciliation Process go to: https://procurement.ufl.edu/uf-departments/procurement-reconciliation-process/ June 14, 2019 Last day to submit a requisition in myUF Marketplace using FY19 appropriated funds. This applies to fund codes 101-113, 121, 122, 126, 132, 191-192, […]
Procurement Tip of the Month – Helpful Hints
When to use the Agreement Intake Form instead of a requisition: Use the Agreement Intake Form (AIF) when an agreement or contract needs Procurement’s review/signature and a Requisition would not be appropriate. A requisition would not be appropriate when: The event/service/item will be paid for using a PCard. The agreement or contract is to secure […]
Household and Laboratory Moves for Summer 2019
The university relocates most of our new incoming faculty and staff during the summer. Summer is also the busiest time of year for the moving industry. Procurement asks that departments who will be arranging relocations do so now for moves that will occur during the summer of 2019. Remember that new hires should have accepted the offer of employment prior to arranging relocation. Please allow Procurement Service at least 60 days advance notice of a move.
Procurement Tip of The Month – All About Change Orders
To request a change to a Purchase Order, complete the Change Order Request form in myUF Marketplace. For help with completing the Change Order Request form, review the instruction guide Submitting a Change Request in myUF Marketplace. Change orders can be created for the following reasons: What cannot be changed: Vendor, business unit, or ChartField […]
Procurement Tip of the Month – Vendor Insurance Requirements
Vendors providing services on UF property and/or in UF buildings must be properly insured. The approval of requisitions to vendors providing services may be delayed if the vendor does not have current insurance on file at UF Procurement that meets UF’s requirements. In order to assist Shoppers and Requestors in determining if a vendor […]
Procurement Tip of the Month – When to Use the Agreement Intake Form vs a Requisition in myUF Marketplace
The Agreement Intake Form should be used when an agreement or contract needs Procurement’s review/signature and a requisition would not be appropriate. For example: A contract to secure conference space and/or catering for a future event (and funds will be encumbered at a later date) Paying for the event or service with a PCard It […]
Procurement Tip of the Month – Best Practices for Creating New Fiscal Year Requisitions
For Annual Service Requisitions, Use the Standard Service Request Form. For equipment maintenance, include equipment make/model and Asset ID Number and building/room location (if applicable) in the Description. Attach a copy of the service agreement, contract, quote, etc. along with the necessary additional quotations. Refer to the instruction guide, Shopping Using a Form for Service. […]