Procurement Cards (PCards)

News & Information

*NEW* Report!

https://procurement.ufl.edu/unreconciled-pcard-and-aircard-transactions/

• Non-travel PCard charges should be approved within 15 days of the Posted Date.
• Travel-related PCard and Air Card transactions should be added to a trip-specific Expense Report as soon as they are incurred. Transactions should then be reconciled within 15 days of the Trip End Date.

Please work to reconcile all past due transactions as soon as possible.

Please note: Cards with past due transactions may be suspended and/or cancelled.

Stay up-to-date on PCard news by subscribing to the CFO division’s monthly newsletter, The Spreadsheet.

PCard

The University of Florida Procurement Card (PCard) is a corporate credit card issued by Bank of America. Just like a regular credit card, it’s fast and easy; no waiting for a purchase order and vendors are paid quickly.
PCards are designed for UF staff, faculty, graduate assistants, and OPS employees who make purchases or travel for official University business. PCards are only issued to individuals whose dean, director, or department head authorizes the requests.

All PCard purchases must have a clear business purpose and be permitted by the funding source. The PCard may only be used for purchases that are reasonable and for appropriate goods or services necessary to accomplish the mission of the University.

To apply for a PCard:

• Complete the PCard online training courses with passing scores
• Complete a PCard Application and have it approved by your Dean, Director, or Department Chair.

All PCard transactions are subject to review by the PCard Team.

In the case of PCard use, it is extremely important the University maintain a positive reputation for being a good steward of all moneys.  It is equally important that sound fiscal processes be in place to ensure the appropriateness of PCard use.

Please be sure your department has the budget available before making any charges. For instructions on how to check your budget see the KK Budget Inquiry Instruction Guides on the myUFL Toolkits section of Human Resource Services’ web site.
Use the Alphabetical Index link to find more information about the PCard program, policies and procedures, and appropriate use.