Procurement Cards (PCards)

News & Information

The new PCard Application is live in myUFL!

For more information, please see the below resources:

• • Instruction Guides: UF GO Toolkit for Expense
  • UF GO Information Session: Electronic PCard Application – August 20, 2024
    • Video Recording
    • PDF Slides
  • Instruction Guides: UF GO Toolkit for Expense

The old PDF PCard Application will be accepted through the end of September to allow departments to complete in-progress applications and ensure their UF GO Approvers are ready to begin approving forms in myUFL. Due to the increased efficiency of the new electronic form and the challenges of managing two different formats, the old PDF form will not be accepted after September 30.

Stay up-to-date on PCard news by subscribing to the CFO division’s monthly newsletter, The Spreadsheet.

PCard

The University of Florida Procurement Card (PCard) is a corporate credit card issued by Bank of America. Just like a regular credit card, it’s fast and easy; no waiting for a purchase order and vendors are paid quickly.
PCards are designed for UF staff, faculty, graduate assistants, and OPS employees who make purchases or travel for official University business. PCards are only issued to individuals whose dean, director, or department head authorizes the requests.

All PCard purchases must have a clear business purpose and be permitted by the funding source. The PCard may only be used for purchases that are reasonable and for appropriate goods or services necessary to accomplish the mission of the University.

To apply for a PCard:

• Complete the PCard online training courses with passing scores
• Complete a PCard Application and have it approved by your Dean, Director, or Department Chair.

All PCard transactions are subject to review by the PCard Team.

In the case of PCard use, it is extremely important the University maintain a positive reputation for being a good steward of all moneys.  It is equally important that sound fiscal processes be in place to ensure the appropriateness of PCard use.

Please be sure your department has the budget available before making any charges. For instructions on how to check your budget see the KK Budget Inquiry Instruction Guides on the myUFL Toolkits section of Human Resource Services’ web site.
Use the Alphabetical Index link to find more information about the PCard program, policies and procedures, and appropriate use.