Procurement Cards (PCards)

News & Information

The UF GO Unreconciled PCard and Air Card Transactions report is now live in Enterprise Analytics!

Report information:

This report shows two tabs, one for unreconciled PCard/Air Card charges on an Expense Report and one for PCard/Air Card charges unassigned to an Expense Report. The report can be prompted by College, Department, User, Financial Approver, and Delegate. Please note: if you run the report by delegate, your own charges will not show.

Output includes an aging column that calculates on posted date (PCard Only Reports) or travel end date (Travel Reports).

This report has a 1-2 day delay

Recommendation:

Fiscal processors should pull this report at least once a week to identify unreconciled transactions in their units and ensure they are processed timely.

Remember to check both tabs (Outstanding and Unassigned) for a complete picture of your area’s unreconciled transactions.

PCard Policy Reminder:

• Non-travel PCard charges should be approved within 15 days of the Posted Date.
• Travel-related PCard and Air Card transactions should be added to a trip-specific Expense Report within 15 days of the Posted Date. Transactions should then be reconciled within 15 days of the Trip End Date.

Past due transactions 30 days or older must be approved by close of business Friday, November 28, 2025, or the card will be suspended.

Tax Exempt Cards

Updated Wallet-Sized Tax Exempt Cards are in! We will start mailing these out the week of October 27, 2025.

To request cards be mailed to you, please use the PCard Contact Form and select “Tax Exempt Card Request” from the drop-down menu.

Cards will also be available in person at the UF Travel Fair!

• November 5, 2025 from 10 am – 1 pm in the Founder’s Gallery
• November 6, 2025 from 10 am – 1 pm in the Reitz Union, rm #G330

Stay up-to-date on PCard news by subscribing to the CFO division’s monthly newsletter, The Spreadsheet.

PCard

The University of Florida Procurement Card (PCard) is a corporate credit card issued by Bank of America. Just like a regular credit card, it’s fast and easy; no waiting for a purchase order and vendors are paid quickly.
PCards are designed for UF staff, faculty, graduate assistants, and OPS employees who make purchases or travel for official University business. PCards are only issued to individuals whose dean, director, or department head authorizes the requests.

All PCard purchases must have a clear business purpose and be permitted by the funding source. The PCard may only be used for purchases that are reasonable and for appropriate goods or services necessary to accomplish the mission of the University.

To apply for a PCard:

• Complete the PCard online training courses with passing scores
• Complete a PCard Application and have it approved by your Dean, Director, or Department Chair.

All PCard transactions are subject to review by the PCard Team.

In the case of PCard use, it is extremely important the University maintain a positive reputation for being a good steward of all moneys.  It is equally important that sound fiscal processes be in place to ensure the appropriateness of PCard use.

Please be sure your department has the budget available before making any charges. For instructions on how to check your budget see the KK Budget Inquiry Instruction Guides on the myUFL Toolkits section of Human Resource Services’ web site.
Use the Alphabetical Index link to find more information about the PCard program, policies and procedures, and appropriate use.